Pricing, Features, Functionality & More – All That SaaS
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In this
Ayoa review
, we will look at OpenGenius’s powerful mind mapping and online collaboration platform.
Ayoa gives its users the speed and consistency to work, all while instantly recording their ideas for execution and providing them with better work practices. It doesn’t matter what the size of the team is, they can do it all, plan projects, conduct meetings, and multi-task.
Working remotely has become many organizations culture for 2023. Teams need to collaborate for ideas, execute projects, and increase knowledge to cultivate stellar work.
Remote teams would need online collaborative tools such as whiteboards, which aid in creating and blending ideas seamlessly, manage tasks and collaborate teams. This is why teams and organizations prefer Ayoa because it takes online collaborative whiteboards to a new level.
What is Ayoa?
Ayoa has been called a “unique twist on task management” by CBS. It is a powerful and compact platform – Ayoa acts as a one-stop-shop whiteboard solution, allowing teams to work together to create ideas and achieve their goals.
We believe that Ayoa provides its users with the right features to create one unique software. It has whiteboards, mind-mapping, task management, and collaboration tools. There is also no restriction on the size of the team that is using Ayoa.
It has a great innovative approach and is steadily gaining popularity across the world. The best part about Ayoa is that it helps teams, and even individuals, increase their productivity and unlock their potential.
Ayoa does have a nice and aesthetically pleasing user interface, which provides users by giving them the tools they need for planning, managing, and achieving set goals seamlessly.
Ayoa Review (2023) – Mind Mapping & Whiteboarding Software
1. Pricing
🔥 Special Offer: Save 23% when you choose an annual plan and you’ll also get a FREE e-book of The Creative Thinking Handbook ($19.95 RRP) by author & CEO, Chris Griffiths. This offer is exclusively available on annual plans.
| Plan | Pricing | Features |
| Basic | Free |
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| Pro | $13/user/month or $10/user/month billed annually |
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| Ultimate | $17/user/month or $13/user/month billed annually |
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2. Features and Functionality
In this Ayoa review, we will share with you features and functionality that are an important part of Ayoa’s mind mapping software offering. Let’s start.
2.1. Collaborative Online Whiteboard
The collaborative online whiteboard tool is a great feature that comes with Ayoa. It allows users to hold meetings, plan projects, which is perfect for remote teams.
Teams that are scattered all around the country or even globally, can use the collaborative online whiteboard to brainstorm ideas, create an analysis, and generate effective plans.
Users can start these sessions on a blank canvas or even use Ayoa’s templates, which we felt were helpful to get started immediately.
2.2. Video Chat
The video chat and calling features are exclusive to Ayoa Ultimate. We felt that this feature is vital for teams working remotely since they need to stay in touch and brainstorm via connectivity.
Ayoa has a built-in Zoom integration and end-to-end encrypted video conferencing capabilities. This means not only is the connection secure, but it also has top-notch video call features, and teams can meet and communicate without having to leave the app.
No extra apps would be needed and there would be no unnecessary interruptions either.
2.3. Radial Maps
Ayoa’s mind mapping software is great for brainstorming ideas, and it helps in achieving goals set by the user via the feature radial maps. In this Ayoa review, we felt it was necessary to highlight radial maps since not many apps provide this feature.
Radial maps help the user provide structure to their aims and ideas, and they can do so by visualizing them in a pie-chart.
Not only is it easier to figure out the priority of each goal, but it also gives them a sense of structure, which also helps them make adjustments to each task, segment, etc.
2.4. Public Mind Map Sharing
One of the features that intrigued us was the public mind map sharing. We found it helpful that this feature allows users to share their mind maps with many people.
This was something that had to be shared in the Ayoa review since it makes it easier for people to collaborate in meetings or even events. All the user has to do is set the map settings to ‘public’, this then allows them to share the link with multiple people at once, even if they don’t have an Ayoa account.
When the settings are for public view, people can see everything and no information is hidden. This could be anything, from documents to images, comments, and even tasks. Teachers have even used Ayoa to provide lecture notes to their students. Ayoa provides fast sharing without limitations.
Apart from allowing users simple mass collaboration, it also allows them to have complete control. They have the option to choose whether who is allowed access to vote on branches, add and comment on branches, view the map, and much more.
This feature is coming soon to Desktop. Unfortunately, public mind map sharing is not currently available on Android or iOS.
2.5. Mind Mapping
2.5.1. Mind Map Present
This is a great feature in Ayoa that lets users grab the attention of their teammates, by revealing the branches of the map one after another. This increases the focus of the whole team and helps build the idea for them one step at a time.
2.5.2. Brainstorm Solo
Let’s face it, there are times when we brainstorm the best when we are working on our own. It doesn’t mean we can’t work as a team, it just means brainstorming ideas need a little finish before we are ready to share and collaborate with the rest of the team.
We have to present in our Ayoa review that it has just such a feature called the brainstorm solo. This tool makes sure that only the user can see the ideas they have added to the mind map until they are ready to collaborate with everyone else.
Brainstorm solo not only helps refine the user’s idea, but it helps them provide clarity to it before looping everyone in. In short, brainstorm solo does help cut the disturbing noise.
2.5.3. Flowcharts
Our whole team loves using flowcharts, which is why we loved the fact that Ayoa has a flowchart template. This template can be applied to put workflows, projects, and other processes that can be visualized in an easy-to-follow format.
Though the flowchart template is pretty standard and is set in the traditional style of the process chart. It is customizable allowing the user to add and remove elements to their liking of the preferred flowchart.
Flowchart creation is great to formulate data together especially for industries that require an in-depth analysis, such as: engineering, development, and marketing teams.
2.5.4. Whiteboards
The online whiteboard is one of the major features of Ayoa. It lets users to take meeting notes, or plan a project, and more. Ayoa provides many templates from its extensive library, or users can start from a blank canvas if they want.
2.5.5. Organic Maps
While conducting the Ayoa review, we were happy with what the organic mind map feature had to offer in Ayoa. It has devised a step-by-step process for its user.
They took the inspiration from the hand-drawn mind-map, and have turned it into a super-creative mapping system, which uses curvilinear branches to support and stimulate the natural thinking processes. We have briefly shared the steps below:
- Start with a central idea, in which an image is used to amplify the central idea and stimulate the memory and aid the creative process.
- Thoughts can be expanded with curvilinear branches that stem out from the central idea to build a detailed overview and reflect the natural thinking processes of each project.
- Branches throughout the mind map can be customized via Ayoa’s branch editor tool. The color and formatting can be adjusted with ease to boost creativity and keep tabs on different areas.
- Images and files can be added to branches, to help power-up creative thinking with proper representation, and boost the user’s memory and creative process. This helps the user amplify key themes and spark ideas.
- It supports one idea per branch, with the use of keywords it is possible to expand the branches as far as possible without restrictions.
- It allows branch voting of the user’s favorite ideas by clicking on the thumbs-up icon. This helps to narrow down the best ideas and focusing on them.
- Ideas can be made actionable by adding tasks directly to the branches and assign them to the relevant person. It goes from being a big idea of becoming executed.
2.5.6. Team View
This Ayoa review would be incomplete if we didn’t mention the Team View feature. Since Ayoa is a team collaboration tool, and communication is the base for every strong team, it provides seamless features to strengthen team contact.
Team View has features such as chat, task assignment and comments. It also provides a quick team overview of everyone’s availability to see who is doing what.
2.6. Whiteboards
Ayoa online whiteboard tool is one of the top-notch collaborative software in the industry. It seamlessly blends in idea generation, task management and team collaboration features.
Below are the features the whiteboards have, which strengthen teams to work together and cultivate knowledge for success.
- Sticky Notes: Teammates can quickly capture quick ideas and comments onto the whiteboard with the help of sticky notes. They come in a variety of colors and styles, which is great for labelling the idea or comment.
- Freehand Drawings: We loved that it had a freehand pen tool and allowed us to customize and personalize our ideas much like a physical whiteboard. It gives the user a sense of control and some find this quicker to work with.
- Attachments: File attachments can easily be placed on whiteboards inside Ayoa and users can attach files and documents from their computer, Dropbox or Google Drive.
- Sections: It is easy to stay organized by dividing the content into sections or containers. These sections can, later on, be turned into an idea board or a task board.
There’s More!
- Images: We managed to turn our boards into much more by adding inspiring images to the board from the Unsplash library. These images can be uploaded from the computer or one can be drawn using a sketch.
- Text & Shapes: Add variety to the board with ease. Users can add text and a variety of shapes to the board to keep it organized, aesthetically appealing and productive.
- Flowcharts: We spoke about flowcharts in detail earlier, and the same flowchart processes apply here. Processes need to be mapped out step by step, the creation of a flowchart helps the user visualize the process in chronological order.
- Lists: Some of us like using lists to increase project efficiency. Thankfully, the whiteboards have this feature. All one has to do is add some detail to the project by using numerical lists, which is great for instructions, to-do lists, and indicate order or priority.
- Whiteboard Templates: We were thrilled that Ayoa online whiteboard tool has a vast variety of templates, which opens up endless possibilities. In this Ayoa review, we decided to share some brief details of the type of templates given in this feature.
2.6.1. SWOT Analysis
This is great for helping build a business strategy, idea generation, marketing & sales, and planning. The SWOT Analysis template is divided into four color-coded quadrants that represent strengths, weaknesses, opportunities and threats, these are ready to be filled in.
2.6.2. Daily To-Do List
This template was helpful for personal planning, task management, and to-do lists, and writing. The workload can be managed effectively and days of the week can be planned efficiently.
The Daily To-Do List template is designed with boxes for each day of the week, which makes it easy to schedule tasks. It also has extra boxes for miscellaneous notes or priority notes.
2.6.3. Design Brief
This template helps with design & creative, marketing & sales, planning, retrospectives & feedback. The Design Brief template helps manage every part of a design project, it can be for an external client or an in-house project.
The template used for the document can be as detailed as the user wants, and it saves time and is cost-effective. They can create a detailed document, however, branding guidelines, goals, target audience and many other factors also have to be taken into account.
2.6.4. One-Page Marketing Plan
We thought this template was helpful for business strategy, marketing & sales, and planning. This tool is great for marketing professionals because it helps them create effective and straightforward plans.
These plans with the help of the template take into consideration business objectives, focuses, goals, strategy, key actions, and dependencies. Apart from having all the key components, it is also easy-to-use.
2.6.5. Meeting Agenda
This template is very helpful for human resources, managing teams, meetings, remote working, and retrospectives & feedback. The Meeting Agenda template provides clarity in developing structure and goals for each meeting, to increase productivity and efficiency.
People can prepare well in advance for what to discuss at the meeting since the agenda is prepared ahead of time.
2.6.6. SMART Goals
This template is similar to the previous one and is helpful for business strategy, human resources, managing teams, planning, prioritization, project management, and task management.
It helps set SMART (Specific, Measurable, Attainable, Relevant, and Timely) goals, therefore, allowing the user to achieve much more. It can be effective in the long-run. Please keep in mind, it is not used to set personal goals but rather project management and team objectives.
2.7. Task Boards
Our team was happy that there were task boards as one of the features. However, initially, when we started using them they felt a little confusing. Eventually, we got the hang of it and loved the fact that they can be used to organize not only large projects but also individual tasks.
The task boards can be viewed in a format that suits the user to set deadlines, add checklists, and even attach files to the task. People can also be invited to view or delegate tasks to them.
